Is it our pleasure to offer you the position of (title) of (organization’s legal name) beginning on (date). The formal job description outlining title, function, and accountabilities is attached as part of this letter of engagement. The board has carried out a thorough search and decision making process. In making this offer it wishes to pledge itself to the following three components of the organization’s relationship to you as chief executive officer.
Your beginning compensation shall be (amount) annually. The board shall review your compensation on an annual basis. In doing so the board shall take into account performance, organizational resources and appropriate compensation levels in the market.
In addition the organization shall provide support through the following benefits: (Sampling: vacation, sick leave, expenses, professional development, bonus, retirement, etc.)
The Chair of the Board shall provide direct supervision and communication with the rest of the board.
The board will carryout the responsibilities of the board in support of those the organization serves, staff, volunteers and CEO. The board pledges to support and participate in board training as well as board evaluation as a means of ensuring this commitment.
As is appropriate in a change in leadership the CEO shall work with the board in initiating and completing a strategic planning process within one year.
The board will conduct an annual performance evaluation. The evaluation will utilize your accepted work plan, self-evaluation, and feedback in providing an evaluation that endeavors to recognize accomplishments and areas of future growth. Where growth issues are identified the board pledges to work with you in developing professional and person growth plans that will help you succeed.
The evaluation will be shared with you and the full board.
In offering this letter of engagement the board recognizes that succession planning needs to be in place throughout what we hope will be a long and prosperous relationship between you and the organization.
Therefore the board will develop with you a succession plan that will include the following:
- The identification of a person or persons who will be available to provide leadership in the event of your absence.
- The identification of a process of professional development of staff who may one day succeed you or other officers of the organization
- The plan for normal operations and authority in the event of a sudden unexpected loss of key leadership including volunteer leadership.
- The process for the board to initiate in the event of your permanent departure as CEO.
The Chair and CEO shall be jointly responsible for the development and presentation of this succession plan to the board within six months of the beginning of your engagement as CEO.
The term of this engagement shall not be fixed and your service shall be at the pleasure of the Board of Directors. If you accept the terms and intent of this letter of engagement please sign one copy and return it to the Chair of the Board.
Accepted: ______________________________________ Date: ______________