PRIMARY JOB FUNCTION

The Database Administrator will assume responsibilities in supporting members of the Development team, consisting of a Director of Philanthropy, Donor Operations Manager, Annual Giving Manager, and the President/CEO, as well as work collaboratively with other department staff to advance the mission of Arizona Animal Welfare League.

The Database Administrator has an essential role in providing vital administrative and operational support for all fundraising activities. This includes, but is not limited to:

• Processing and recording all gifts (online and offline) into the donor database (Blackbaud’s Raiser’s Edge)
• Producing donor acknowledgment letters
• Maintaining donor database hygiene
• Maintaining current and prospective donor profiles
• Providing administrative support for donor events
• Supporting the development team with lists and reporting to make informed fundraising decisions

This is an exciting opportunity for a professional who has a desire to administratively help us strengthen our donor relationships and strengthen our fund-raising program to support the growing needs for animal welfare in our community.

Reports to: Annual Giving Manager

Essential Job Responsibilities

Database Administration & Maintenance

• Maintain accuracy, quality, and integrity of the Raiser’s Edge database information.
• Process all incoming donations into the Raiser’s Edge database with accuracy and timeliness.
• Work with the Director of Finance and Development Operations Manager to process weekly/monthly deposits and conduct monthly reconciliation with the Director of Finance and Development Operations Manager.
• Maintain reporting schedules and pulling reports as necessary
• Ensure the Development Department procedures and practices are accurate, efficient, and well documented.
• Troubleshoot database issues.
• Assist with researching and qualifying new prospective donors.
• Assist with pulling lists and creating relevant reports to make data-informed decisions.

Managing Gift Processing and Acknowledgment Process:

• Ensure accurate and timely gift acknowledgment (twice per week) for all incoming donations.
• Call and thank assigned donors who are not in a portfolio.
• Save acknowledgment letters appropriately for annual audit and for donor needs/requests.

Administrative Support

• Prepare board reports and documents for board meetings
• Prepare materials for solicitors, donors and board members as needed.
• Assists in scheduling meetings with prospective funders and donors, as needed.
• Attend regular staff and department meetings.

Event Support

• Support the Annual Giving Manager in the logistical planning and execution of our annual Evening to Paws gala.
• Assist in administrative duties of the event related to attendance, sponsorships and in-kind items.

QUALIFICATIONS  

• One year of database admin experience in a for-profit or nonprofit setting.
• Experience with Blackbaud Raiser’s Edge preferred.
• Experience in non-profit, advocacy or other community-based groups is valuable.
• Excellent organizational skills: High and consistent attention to detail and ability to manage daily, weekly, and monthly tasks, works best in a structured, ordered environment
• Excellent administrative skills: desire to support the department through administration, the ability to follow through on work assignments with a minimum of direct supervision.
• A demonstrated ability to communicate clearly, confidently and professionally in a wide range of in-person and written interactions.
• Strong problem-solving skills.
• Strength in proofreading and ardent attention to detail. 

COMPENSATION & BENEFITS

This is a full-time, non-exempt position. The hourly range for this position is between $19.64 - $24.55 depending on experience and is commensurate with similar local/regional non-profit salaries.  Benefits include employer-paid medical insurance, paid vacation/sick time off, and 12 paid holidays.

• Excellent interpersonal, relationship building and collaboration skills to effectively establish and maintain professional relationships with staff, donors, vendors and community partners.
• The ability and desire to use and unite programs for efficient database management and document development. (Microsoft Suite, SharePoint, Blackbaud’s Raiser’s Edge)
• A commitment to professional ethics and maintaining the confidentiality of donors and families.
• The ability to work on several projects at various stages of completion with strong organizational and time management skills.
• Flexibility, determination and good humor.
• Enthusiasm for working with diverse communities.

WORK ENVIRONMENT/HOURS

• The Database Administrator will be expected to work in the AAWL office Monday through Friday, 8 a.m. to 4:30 p.m.   
• Flexibility to work evenings and weekends when necessary to represent AAWL, accommodate donor availability and attend community events (at a minimum Evening to Paws gala in the Spring, Walk to Save Animals in the Fall).
• The office is located in a kennel environment that houses dogs & cats of many sizes & temperaments.

About Us

Founded in 1971, the Arizona Animal Welfare League is the largest and oldest no-kill shelter in the state of Arizona. We started as a small sanctuary for homeless animals and have grown over the past 53 years to become a statewide animal welfare organization providing a full range of community services from adoptions and behavioral support to low-cost veterinary services. Our staff includes 84 full-time staff members and 27 part-time employees. We pride ourselves in leveraging the time and talents of over 400+ volunteers and 250+ fosters who help with all aspects of shelter operations.

To learn more about the work of AAWL, visit: https://aawl.org/.

Diversity:

AAWL believes that a diverse staff is necessary to achieve the vision of our work. We encourage applications from candidates who can contribute to the diversity of our workforce across a range of dimensions. Arizona Animal Welfare League will not discriminate against an employee or applicant based on race, color, ethnicity, religion, sex, marital status, national origin, citizenship, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status any other category protected by federal, state and local laws.

Disclaimer:

The information presented indicates the general nature and level of work expected of the Database Administrator.  It is not designed to contain, nor to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of the Database Administrator position nor is it to be interpreted as a contract for employment. AAWL reserves the right to revise the responsibilities or to require other or different tasks to be performed at any time.

TO APPLY FOR THIS POSITION

Please submit a resume, cover letter and three professional references including their email, phone and relationship to kverlin@aawl.org and in your subject line please reference “Database Administrator”. No phone calls or walk-ins, please.