Part-time (25 hours/week)

Essential Functions Job Responsibilities: 

CLERICAL – including but not limited to:

• Prepare worship bulletins, including weddings and funerals
• Prepare bulk mailings when necessary;
• Provide clerical assistance to Pastor, staff and lay leadership;
• Orders, stocks and monitors church/office supplies as needed;
• Assists in coordinating and supervising office volunteers;
• Assists members and visitors by phone or email as needed;
• Compiles annual congregational reports;
• Compiles documents needed for meetings, events, educational opportunities and leadership retreats;
• Data entry for capturing/storing attendance for worship, meetings, events w/sign-ins, etc.
• Cooperates with bookkeeper, band, and marketing staff members weekly, as needed;

ADMINISTRATIVE – included but not limited to:

• Assists in the coordination and supervision of office projects done with volunteers;
• Processes Safe Church background & fingerprint checks for staff and volunteers;
• Collects required new hire paperwork and maintains conforming personnel files for all staff and contractors;
• Conducts periodic file review and/or audits to comply with church's Personnel Policy and other Labor laws to which the church is required to comply;
• Maintains electronic file folders;
• Coordinates church calendar, including facility use by groups both inside and outside the church
• Handles inquiries and bookings, contracts, contract renewals and price setting for room use, weddings and other one-time or recurring events. Establishes a vetting and approval process for pastors or moderators to approve new users, based on alignment with church's values and/or mission;
• Assists church leadership and Pastor regarding vendors onsite (cleaning, custodial, HVAC, etc.);
• Coordinates the ordering of custodial/facilities supplies and keep inventory of stock;
• Work with annual contract renewals for insurance and church operational contracts;
• Coordinates quotes, repairs, renovations and additions to physical plant as needed;

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Education:

• High school or equivalent (required)
• AA or BA preferred

Experience:

• Microsoft Office: 3 years (Preferred)
• Customer Service: 3 years (Preferred)

Administrative Duties:

• Scheduling
• Sorting and sending mail
• Answering and routing phone calls
• Greeting visitors, vendors, and renters

Send resume to moderator@phoenixucc.org