About the Position

Are you looking for a position that will take advantage of your attention to detail and knack for precision? Your skills may be an excellent resource for the Program Data Specialist role with the Maricopa County Human Service’s Department!

As the Program Data Specialist, you will be the Program administrator of multiple platform systems concurrently. You will be responsible for entering and maintaining data integrity to ensure program compliance with Head Start Performance Standards and state and Federal regulations for all Maricopa County Birth to Five programs. 

Join a team with a purpose – apply now!

About Us

Together, we can thrive. In Human Services, we focus on maximizing potential and providing support and resources for all stages of life. We partner with families and communities to encourage children to learn, invite youth and adults to cultivate professional skills, guide families to achieve financial success and enable seniors to live independently. Join our team and unlock your potential.   

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance, with hybrid work schedule options

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including healthcare premium discounts

• Employee discounts for goods and services

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1

• Learn more at Work With Us | Maricopa County, AZ

Job Contributions

• Enter and maintain data for all service areas of the Head Start Program including in-kind, classroom attendance, meal counts, and any additional items that are assigned for the Head Start program

• Platform administrator and implementor of multiple Head Start programs while ensuring they align with the organization’s objectives. This includes supervising all program phases throughout the school year term 

• Coordinate and maintain various supporting systems, including but not limited to new program year set up, new sites and classrooms, staff assignments, new employees, newly enrolled children, and archive of previous years

• Collaborate with cross-functional teams and platform vendors throughout the program year to maintain the most current system updates and training materials

• Maintain up-to-date information for specific related files dealing with recorded materials, handwritten notes/pages, and figures that are continued within the printed files. Deciphering handwriting, garbled recordings, or faded text while transforming the information into a digital data format

• Monitor quality assurance of collected data, assisting with data entry and cleaning within multiple platforms

• Independently identify appropriate courses of action to analyze issues and recommend solutions during the integration of all administered platforms

• Ensure all necessary account imports and exports of data for multiple platforms are performed and validated in a timely manner

• Ensure validation of the source data and target data are mapped correctly

• Work with department staff to help troubleshoot system errors, reset passwords, and parent application issues

• Maintain records of tasks, files and proofread reports

• Q.A. completed work for errors or duplicate information before submitting the final product

• Ensure that all data is accurate and up to date while reporting the necessary data. In addition to, ensuring that the documentation is tracked in a timely manner, and the records are kept in accordance with the division retention. Providing ad hoc reports and/or communication as instructed by the Program Analyst for Management, Policy Council Committees, and/or other various Head Start Committees

• Maintain confidentiality with respect to information and records concerning children, families, and staff

• Attend staff meetings and mandatory organizational training

• Maintain filing system for correspondence, forms, reports, records, etc.

• Answer phones and transfer calls as assigned and serve as the backup for the receptionist

• Train program staff on data system basics and/or updates as needed

Working Conditions

• Will be working in a large office environment where there can be high levels of noise and activity at times

• Must be able to perform repetitive keyboarding and sit for most of the workday

• Telework is available for this position and at the manager discretion

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!

We Require

• Three years of clerical or administrative experience (Windows, Microsoft Office applications, alphanumeric and 10-key, data systems, exporting/importing information, etc.)

• High school diploma or GED

• Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire

• Must possess or have the ability to obtain and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card

• Must complete a medical exam that includes screening for tuberculosis (TB)

We Also Value

• Experience navigating ChildPlus

• Associate degree

• One year in a dual English/Spanish language environment

• Knowledge of Head Start Performance Standards

• Ability to: Follow processes and procedures while maintaining high attention to detail, perform high-level word-processing duties, multi-task, use personal judgment, utilize strong decision-making skills, communicate effectively in both oral and written forms, evaluate complex situations, devise strategies, and make informed decisions, Identify problems, find their roots, and propose actionable solutions, track all aspects of EED programs/platforms, from objectives and tasks to resources and deadlines

Maricopa County Careers