The Staff Accountant reports to the Controller. The Accounting Specialists primary responsibilities include processing payroll, preparing accounts payable batches and processing checks; preparing accounts receivable invoices; recording cash receipts and cash disbursements to the appropriate general ledger accounts and reconciling various general ledger accounts; monitoring bank account activity and preparing wire transfers; and working with the Controller/CFO to maintain the general ledger. This position will require the ability to exercise independent judgment. The position sometimes requires additional hours beyond a regular 40-hour work week to meet project deadlines.

Areas of Responsibility:

• Prepare payroll information semi-monthly using AOD time management system.
• Submit payroll data accurately to ADP for payroll processing.
• Review payroll reports for accuracy and make necessary changes.
• Allocate monthly health benefits costs to departments.
• Maintain coding in AOD system for general ledger crosswalk.
• Review quarterly payroll reports for accuracy.
• Coordinate with external auditors for payroll related audits.
• Monitor the general accounting mailbox and circulate invoices for payment to the appropriate manager.
• Prepare invoices for payment with appropriate general ledger coding and backup.
• Prepare accounts payable batches for review and check processing.
• Update bank website with paid checks for positive pay matching.
• Process desktop deposits as funds are received.
• Create general ledger entries for all cash receipts.
• Process invoices for customers and supporters.
• Process all receipts in a timely manner.
• Monitor bank accounts for daily activity.
• Download bank statements monthly.
• Prepare wire transfers and other transfers.
• Prepare monthly and annual journal entries.
• Review and post journal entries created by the Controller.
• Prepare 1099s annually.
• Assist with independent audits by preparing assigned audit schedules.
• Assist in updating accounting policies and procedures as needed for assigned accounting areas.
• Assist in preparing budgets, financial forecasts or other analysis as assigned.
• Other duties as assigned.

EDUCATION and/or EXPERIENCE

1. Bachelor’s in accounting or finance or equivalent 2 years’ experience.
2. Preferably in a non-profit or government agency assisting with monthly general ledger account reconciliations and month-end closing processes.
3. Experience with Microsoft Word and Excel required.
4. Experience with computerized accounting systems preferably in a nonprofit or government general ledger accounting environment where the general ledger accounting system interfaces with accounts payable, bank reconciliation, budget and import/export modules.

Send cover letter and resume to HR@trellisaz.org.