Position Purpose & Overview

The Community Impact Coordinator is responsible for the administrative support of the Community Impact team at the Community Foundation for Southern Arizona. They are responsible for 1) grants administration, reporting and closeout of grants and other programmatic investments by the foundation (50%) and 2) supporting financial tracking and reporting for work connected to CFSA’s involvement in the Thriving Communities Federal Grant program (50%). Thriving Communities is a grantmaking program of the Environmental Protection Agency (EPA). Through Thriving Communities, EPA is partnering with local grant makers to make grant funding available to support community-based organizations, tribes, and local governments for a unique Environmental Justice problem-solving opportunity.

The Community Impact Coordinator will spend 50% of their time working with CFSA’s Community Impact Team ensuring that the foundation’s grantmaking and related processes, documents, procedures, and implementation are executed professionally, efficiently, and on schedule. This person will provide administrative support to the scholarships team and work on other grant and award programs.

The Community Impact Coordinator will spend the other 50% of their time supporting finance-related processes connected to the Thriving Communities grant program. This includes management of records and transactions related to EPA Thriving Communities grant program activity and general administrative support of the EPA Thriving Communities program.

Duties & Responsibilities

Grantmaking (25%)

• Support the implementation of a portfolio of assigned grant cycles in coordination with the Community Impact team, including the creation and maintenance of online applications, receiving and processing documents, information, and data records management.
• Responsible for grant report preparation and correspondence with all stakeholders related to assigned grant cycles.
• Respond to inquiries from donors, nonprofits, and the community about grant programs.
• In partnership with the Community Impact and Marketing teams, support the creation of web content, news, stories, and collateral for assigned grant cycles.

Scholarships (25%)

• Support the implementation of portfolio of assigned scholarship cycles in coordination with the Community Impact scholarships team, including the creation and maintenance of online applications, receiving and processing documents, information, and data records management.
• Respond to inquiries from students, donors, nonprofits, and the community about
  scholarship programs.
• With scholarships team, manage relationships with scholarship donors.
• Support the creation and maintenance of scholarship applications within our online system.
• Provide troubleshooting assistance to scholarship applicants.
• With scholarships team, advertise, recruit, train and support the Scholarship Committee.
• Develop and maintain relationships with school counselors, college administrators and others involved in providing scholarship information and/or in processing scholarship awards.
• In partnership with the Community Impact and Marketing teams, support the creation of web content, news, stories, and collateral for scholarship programs.

Thriving Communities / Finance Support (50%)​​​​​​​

• Create and update records of transactions related to EPA Thriving Communities program.
• Review and submit reimbursements in accordance with federal grant requirements.
• Keep records of invoices and payments related to the Thriving Communities work.
• Identify and address discrepancies in any reporting or financial data if/when needed.
• Provide general administrative support to the EPA Thriving Communities Program and CFSA staff engaged with it.

Other Duties

• ​​​​​​​Participate in and provide support for Community Impact team meetings.
• Provide general administrative support and coverage for Community Impact team, including during team travel and other team absences.
• With the Community Impact team and other CFSA staff, deliver programming to strengthen the capacity of the nonprofit community through a Trust-Based Philanthropy and Inclusion, Diversity, Equity, and Access (IDEA) lens.
• Work with staff across the Foundation to accomplish the department’s annual action plan and the Foundation’s strategic goals and priorities.
• Participate in other organization-wide and cross-departmental meetings.
• Support organizational events as needed.
• With other CFSA staff, assist with office manager duties and tasks.
• Support and engage in other duties as assigned.

Preferred Experience & Qualifications

• Experience in program administration, finance administration, or equivalent.
• A bachelor’s degree or equivalent experience in an appropriate field.
• Nonprofit or philanthropic experience preferred.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Understands the specific experiences of historically marginalized racial groups in the U.S., particularly Black, Indigenous, Asian-American, and Latinx groups, and how the Community Foundation’s work intersects with those experiences.
• Passionate about working in an organization that values and promotes inclusion, diversity, equity, and access.
• Strong commitment to consistently high-level community relations.
• Able to work in a fast-paced work environment with the ability to prioritize and manage multiple complex projects, tasks, and stakeholders.
• Detail-oriented with the ability to see the big picture and think comprehensively.
• Excellent written, oral, and interpersonal skills; ability to communicate information clearly and concisely to various audiences.
• Ability to take initiative and manage projects assigned through completion with minimal supervision.
• Ability to facilitate meetings, synthesize ideas, and provide sensitive feedback.
• High level of computer proficiency (Windows environment) and outstanding computer skills, including Outlook, Word, Excel, PowerPoint, and Access.
• Bilingual (Spanish speaking) is a plus.

Contact:  HR@cfsaz.org

https://cfsaz.org/who/employment/